General Camp Questions
Refund policy, Is there a cancellation fee?
Cancellations for camp, for any reason, less than 30 days before the session have no refunds.
Cancellations for camp, for any reason, 31-60 days before the session allow for a camp credit for the same season or following season, less a $50 processing fee, no refunds.
Cancellations for camp, for any reason, 61-90 days before the session allow a camp credit in the full amount for the same season or following season, no refunds.
Cancellations for camp, for any reason, more than 91 days before the session allow a refund in the full amount.
Cancellation requests must be in writing it can be submitted through our contact page. There is no fee for transfer to another week up to 30 days prior to the start if there is space available.
Does it cost anything to switch weeks?
There is no fee for transfer to another week up to 30 days prior to the start if there is space available. Any session changes under 30 days will incur a $25 processing fee.
Do you offer Extended care?
YES! Extended Care can be purchased for $50/week and will not be available to purchase on a day-to-day basis.
Drop off as early as 7:45 am and pick up as late as 5:15 pm. A late pickup fee of $1/minute may be assessed.
Extended Care includes activities and supervision by our highly trained camp staff. Campers are encouraged to pack an extra snack with their lunch to cover the extended time.
Can I arrive late or pick up early?
If your child(ren) needs to be picked up outside of the scheduled times arrangements must be made with the camp director at check-out the day prior (late arrival), check-in day of (for early departure), or by calling at least 2 hours in advance to reduce disruptions to the camp program. Any arrivals more than 30 minutes after the start of camp you must contact the camp director for specific drop-off instructions. Please make arrangements in advance whenever possible. The standard release time is between 3:45 and 4 pm.
What will my child do if it rains?
Rain brings the field flowers to life and replenishes our rivers. We wouldn’t want to miss out on that! Our campers should bring rain gear and be ready for new adventures when the rain falls. Our staff will monitor the weather and if lightning or thunder is detected campers will be moved to a pavilion or inside location. Emergency plans are in place for more severe weather events.
What does my child need to bring each day?
Here is a list of things to bring each day in your backpack.
• Sturdy sports sandals: with back straps (ie. Keens/Crocs) or gym shoes to protect feet from injury. NO open-toed sandals or flip-flops, please!
• Sunscreen & Bug Spray: We will spend much of our time in forested areas, but sunscreen will be important for field games. Please apply before you arrive & our counselors will re-apply as needed throughout the day.
- A hat: to keep the sun off of delicate faces.
- A rain jacket: Camp adventures will not be stopped by rain. We will seek shelter during lightning or severe weather.
- An extra set of clothes: or swimsuit that can get wet and/or muddy. We will not be swimming but we often walk or sit in the creek.
- A plastic water bottle: Proper hydration keeps our campers happy and cool. We will refill the bottles throughout the day. BPA-free water bottles are sold in our camp store.
- A lunch & a snack: packed in a reusable lunchbox/bag. All wrappers/uneaten food will be kept in the lunchbox and returned home so parents can be aware of what their child is eating at camp.
*If a child forgets their lunch, the camp director will call the listed contact person. Lunch can be dropped off or camp will provide a pre-packaged lunch for a fee of $5.00.
*Leadership Academy is not responsible for lost or stolen items. Please label all of your child’s belonging. Unclaimed items will be held for 1 week, displayed at check-out, then donated to charity.
How will my child stay cool and hydrated this summer?
We are very aware of the dangers presented by high temps and humidity. Luckily, most of our camps are in forested areas which are large and shady! Every camper will bring a full water bottle in the morning and their counselor will facilitate frequent water breaks and refills. The campers will also be reminded to fill up their water bottles when their group stops at the restroom. Campers will also have the opportunity to play in the creeks, rivers, and lakes where our camps are located.
Sunscreen reapplication will be facilitated by our counselors.
What are the eligibility requirement to participate?
Campers who can provide complete self-care such as walking, eating, and feeding themselves, going to the bathroom on their own and control over when they go and the ability to manage their own behavior and respond to positive redirection and coaching. During camp, campers participate in active outdoor play including hiking 1.5 miles or more a day, spending the entire day outdoors in the elements of the natural conditions, however, there is shelter provided in severe weather of thunder and lightning. If you are unsure if camp is the right fit for your child, please call the camp office, 615-856-4772.
Please check specific camp for age requirements.
How do I check my status if my child is on a waitlist for a specific session?
Visit our registration site and log in. Once you logged in click the “My Reservations” button. It will take you to a page that will have all your reservations and waitlist signups.
How does the "Wait List" work?
To add your camper to the waitlist, go to register as normal and choose the session that you would like. Once you have selected that session, there will be a button that says “Waitlist.” Once you choose the “Wait List” option, your information will be saved to our waitlist.
If you would like to check the waitlists that you are currently on, visit our registration site. Login to your account and click on the “My Reservations” button. It will take you to a page with any reservations AND waitlists you are on.
If an opening becomes available you will be contacted by email. Once a spot becomes available, an email will be sent in order of signup, if you receive an email you have 24 hours to finish their registration.